I agree it is the best way by a million miles :) I've sent the info to the Admin now to send out a payment form type of receipt to everyone who's sent details so far, so I would just keep an eye on the email provided. But hopefully more will get sorted to join before :)
And you're welcome wanted to get it sorted last year but both Japfest's came around far too quick to take part in as a club for us last year so I'm happy to try help to get it sorted this year. As long as I get to see some photos anyway ;)